Audio Visual Requirements
Carolyn takes her obligation to your group quite seriously. She understands that you have invested a great deal of time and money into your event, and would like to offer you some suggestions to make sure you receive the maximum return possible on your investment. Often times the slightest changes in ambiance and staging will greatly affect the outcome of a speaker's presentation. Poor planning can sabotage even the best speech. Carolyn's only concern is to do the best program that she can possibly do for you.
For any questions or concerns regarding these requirements, please call our office at (800) 864-1022
AV Requirements
- Carolyn uses A LAVALIERE MICROPHONE. Wireless is preferable, but not mandatory. Please make sure that the AV department has a back-up microphone available at all times. A good suggestion would be to have someone from your group assigned to the microphone system should any adjustments be needed for volume, bass, feedback, etc.
- Please provide (1) six-foot skirted set up in the pre-function area just outside the meeting room. Carolyn will sell and sign books for those who would like to have them. If this is not possible, please call our office to discuss alternative solutions.
- On stage, where she is placing her materials, please have a bottle or pitcher of water and a glass for Carolyn.
Introducing Carolyn
- Please read Carolyn's introduction, or keep it fairly close to the way it is written. If you do not have a copy of this introduction, click here.
Recording Devices
Audio and/or video taping is available with PRIOR WRITTEN AUTHORIZATION. If you're interested in taping Carolyn's presentation, please review our recording agreement.
Room Setup
- Theater or classroom seating is preferable. We understand that when planned on or around a meal, this is not possible.
- A riser is requested if there are more than 100 attendees.
- When the room is rectangular, please have your stage positioned in the center of the long wall. This assists greatly in creating intimacy between your audience and anyone who is on stage.
- For the benefit of your audience, and Carolyn, please request from the hotel or auditorium management that the meeting room have no distracting noise from an adjoining room, such as a singing group, rock bank, etc. during the time Carolyn is presenting her keynote or seminar.
- Coffee and tea is a great service to your attendees. However, please do not have coffee service available inside the room. It can distract your participants too easily.
- It is difficult to build intimacy and rapport if your audience is still eating. Please instruct the banquet staff to clear up AFTER the speaker's presentation.
- When a photographer is present, please ask them to refrain from taking photos the first 15 minutes of the program. This can be distracting to the speaker and audience.
- Please make sure the room is well lit especially the staging area. People remember more and laugh more in bright rooms. Carolyn prefers to see the faces of the audience. This allows her to see how they are responding to her presentation.
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